MAY 1, 2008
Our mission is to promote friendship among Women of Summit Greens through philanthropic activities.
Our emphasis will be women helping women.
The
name of the corporation shall be SUMMIT GREENS WOMEN’S CLUB INC. It shall be a non-profit corporation organized exclusively for charitable
and educational purposes, including, for such purposes, the making of distributions
to organizations qualifying as an exempt organization from Federal income
tax under section 501 (c) (7) of the Internal Revenue Code, or corresponding
section of any future Federal tax code. The location is Summit Greens, Clermont, FL 34711
Our mission is to promote friendship among Women of Summit Greens through
philanthropic activities. Our emphasis will be women
helping women.
ARTICLE III - MEMBERSHIP
SECTION I: Membership shall be open to those women who live in Summit Greens. Guest residents may attend one meeting only & must joing to atten any further meetings.
SECTION
II: Members shall be willing to take an
active part in the Club fulfilling the goals and objectives of the Club. Members are expected to perform their
assigned duties, including participation in programs, work on committees,
acting as hosts and hostesses, and serving in an official capacity when
elected. Any member unable to take part
in their assigned duties must provide a substitute.
SECTION
III: Members missing three (3)
consecutive meetings will be considered no longer interested in the Club &
membership will be terminated. Exceptions
may be granted due to outside employment or other excused absence by the
Membership Chair in writing.
Section IV: Members desiring to withdraw from the Club must send a written
resignation to the President of the Club.
ARTICLE
IV – DUES
Section 1: Dues shall be $35.00 from October to May and payable to Summit
Greens Women’s Club Inc. by check only and may be changed from time to
time as deemed necessary by the Board. Exception is
during founding month, from May 1 through May 31, 2008, dues shall be $30 and
those members shall be known as Charter Members of the Club.
Section
1: A Nominating Committee shall be selected at a Board of Directors Meeting
held at least two months before the last meeting. The Committee shall prepare a nominating
ballot. Nominations may be made from the
floor. Members of the Nominating committee are not barred from becoming nominees for office.
Section
2: Elections of officers shall be held
at the last General Meeting. Election shall be conducted by voice vote, except when there is more than
one candidate for an office, in which case the election shall be by ballot
and a majority vote shall elect.
Section 3: If a vacancy occurs in the Office of President, it shall be filled by the
First Vic-President. All vacancies among other officers shall be filled by appointment by the
President for the unexpired term.
You gain strength, courage, and confidence by every experience in which you really stop to look fear in the face. Eleanor Roosevelt
ARTICLE VI – OFFICERS
Section 1:
The officers of this Club shall be: President, First Vice-President, Second
Vice-President, Recording Secretary, Corresponding Secretary and Treasurer.
Section 2: The President shall appoint a Parliamentarian who shall advise
the Presiding Officer in Points of Parliamentary Law.
ARTICLE
VII-DUTIES OF OFFICERS
A. She shall preside over all meetings; club, Board of Directors and Special
Section
B. She shall appoint all
Department, Standing and Special Chairmen.
C. She shall approve all
expenditures and be empowered to sign checks.
D. She shall represent the
Club at all events.
E. Appoint an auditor to audit
the Treasurer’s books at the end of each administration or if a new Treasurer
is appointed.
A. She shall perform all duties of President in her absence.Section 2. First
Vice-President
B. She shall act as Program
Chairman.
A. She
shall be the advisor to the Club for Technical applications and compliance documents.
A. She shall take minutes of ALL meetings of the Club including the Board
of Directors meetings.
B. She shall be custodian of
all Club records, including all papers belonging to her office.
A. She shall take care of all
correspondence of the Club
B. She shall serve as
Recording Secretary in her absence.
C. She shall acknowledge
resignations.
A.
She shall collect all dues and shall take charge of funds and disperse
the same as allowed by the Board of Directors.
B.
She shall deposit funds in the name of the Club into such bank
as designated by the Board.
C.
She shall keep an itemized account of receipts and expenditures
and present a full report at each Board of Directors meeting.
D.
She shall assist the President and the Finance Committee in the
preparation of the budget.
Section 8. Parliamentarian
A. Assist the President and
Members when requested on matters of parliamentary procedure.
B. Fulfill duties outlined in
Roberts Rules of Order Newly Revised book.
Section
1. All offices are for a one year
term. However an officer may run for the same office for a 2nd
term.
Section
1. The Board of Directors shall be composed of the Officers of the Club, all
active former Club Presidents, and the Chairmen of the Standing Committees.
Section 2. The Board of Directors shall be empowered to transact any and
all business of the Club, provided that nothing of major importance affecting
the policy of the Club shall be introduced and acted upon at the same meeting.
Section 1. Regular Meetings
The Club will meet the 2nd Thursday of the month at 10:30am unless
otherwise mandated by the Board of Directors.
Section
2. General Meetings shall be program meetings, with a minimum of business.
Section
3. The Board of Directors Meetings shall be held on the 1st Thursday at 3:00pm.
Section 4. Annual Meeting
The
Club year will terminate with the Annual Meeting in May.
Section
5. Special Club Meetings
Special meetings of the Club may be called by the President. Section 1.
The work of the Club shall be carried on through Committees.
A.
The Finance Committee, with the President and Treasurer, shall
make and recommend to the Board of Directors an annual budget at the beginning
of the Club year.
B.
The Historian shall compile the history for the year as well as
keep the scrapbook of publicity up to date.
C.
The Hospitality Chairman shall arrange for hostesses from among
the members for each meeting of the Club and shall have charge of all social
affairs. The hostesses at each meeting
will arrange the room for meetings, furnish refreshments and flowers, have
charge of greeting members & giving them their name badges, along with
greeting guests. They shall retrieve the
name badges from the members as they leave and make sure the room is left in
order.
D.
The Membership Committee shall present the Membership to the
Club. They will provide a sign-in sheet
at each meeting to track attendance. They
will keep track of all current members.
E.
The Program Committee shall consist of First Vice – President as
Chairman and a committee of her choice.
The President of the Club shall be an advisory member of the
committee. The Program Chairman shall
make arrangements for programs, their presentations, and necessary gratuity.
F.
The Publicity Committee shall consist of the Chairman and a
committee of her choice. It shall be the
duty of this committee to keep the members and the general public informed of
the activities and accomplishments of the Club.
G.
The Telephone Committee shall notify members who do not have
e-mail concerning business and functions of the Club. They will also be used for notifying members
when necessary.
H.
The Web Mistress shall be responsible for maintaining the Website and sending
e-mail correspondence.
I.
The Year Book Committee shall be responsible for updating the
year book, publishing the yearbook and distributing the yearbook.
J.
The Donations Committee shall be responsible for overseeing the
collections of donations and shall make arrangements for manning the donation
booth at the Clubhouse at specified times and dates. They will be responsible for the delivery of
the donations to the appropriate Charity of choice in a timely manner.
Section 1: Twenty percent (20%) of the membership shall constitute a quorum for the
meetings.
Section 1. Roberts Rules of Order, Newly revised, shall be the Parliamentary
authority for the Club
.
ARTICLE XIV- MONETARY DISTRIBUTIONS
Section 1. No part of the
net earnings of the organization shall inure to the benefit of, or be
distributable to its members, trustees, officers, or other private persons,
except the organization shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of the purposes set forth in the purpose clause hereof.
ARTICLE XV – LEGISLATIVE ACTIVITY
Section 1. No substantial
part of the activities of the organization shall be the carrying on of
propaganda, or otherwise attempting to influence legislation, and the
organization shall not participate in, or intervene in (including the
publishing or distribution of statements) any political campaign on behalf of
any candidate for public office.
ARTICLE XVI – OTHER PURPOSE
Section
1. Notwithstanding any other provision
of this document, the organization shall not carry on any other purpose not
permitted to be carried on (a) by an organization exempt from Federal income
tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding
section of any future Federal tax code, or (b) by an organization,
contributions to which are deductible under section 170 (c) (2) of the Internal
Revenue Code, or corresponding section of any future Federal tax code.
ARTICLE XVII – DISSOULUTION
Section 1. Upon the dissolution of the organization, assets shall be distributed
for one or more exempt purposes within the meaning of section 501 (c) (7)
of the Internal Revenue Code, or corresponding section of any future Federal
tax code, or shall be distributed to the Federal government, or to a state
or local government, for a public purpose. Any such assets not disposed of shall be
disposed of by the Court of Common Pleas of the county in which the principal
office of the organization is then located, exclusively for such purposes or to
such organization or organizations, as
said Court shall determine, which are organized and operated exclusively for
such purposes.
“Never doubt that a small group of thoughtful committed citizens can change
the world. Indeed,
it is the only thing that ever has.”
—Margaret
Mead
We don’t accomplish anything
in this world alone ... and whatever happens is the result of the whole
tapestry of one’s life and all the weavings of individual threads from one to
another that creates something.
Sandra Day O’Connor
You can learn new things at
any time in your life if you’re willing to be a beginner. If you actually learn
to like being a beginner, the whole world opens up to you.
Barbara Sher
